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G Suite vs. Office 365—Which is Right for Your Business?

4 min read

If you’re looking up at the peak of a snow-capped mountain, about to make a daring ascent, you’d want to be equipped with the perfect jacket. One that conforms comfortably to your individual body, keeps your core running at peak performance, and protects you from harsh elements. You’d want to make the right selection of outerwear as it’d be an integral part of your mission.

In a business or a startup, the peak of the mountain is your goal, and the jacket is the tool that helps get you there—just like the right cloud service. In the case of choosing between Google G Suite or Microsoft Office 365, there’s not necessarily a best choice—but there is a best choice for your business. And your choice is dependent upon a number of basic elements: CostStorage, Applications, and Collaboration.

Choosing the right cloud service for your business should be weighed carefully with these factors in mind. Read on to determine which service can help your business be best.

Cost Breakdown: G Suite vs. Office 365

G Suite

  • Basic: $5/user/mo (30GB storage, docs, spreadsheets, business email)
  • Business: $10/user/mo (unlimited storage, docs, spreadsheets, business email)
  • Enterprise: $25/user/mo (unlimited storage, docs, spreadsheets, business email, advanced security and controls)

Office 365

  • Basic: $5/user/mo (30GB storage, docs, spreadsheets, business email)
  • Business: $10/user/mo (unlimited storage, docs, spreadsheets, business email)
  • Enterprise: $25/user/mo (unlimited storage, docs, spreadsheets, business email, advanced security and controls)

Storage: G Suite vs. Office 365

If your business doesn’t need much—perhaps a bare-bones entry-level plan without desktop applications—Office 365 may be your better bet. G Suite only offers a slim 30 GB of storage per user for their Basic option, including emails (which will end up being a significant drain). But leveling up to the G Suite Business plan will afford you an unlimited repository of storage (as long as you have 5 or more users).

Office 365 offers 1 TB storage plans for every option, and if you have a smaller than 5-person team and opt for G Suite, you’ll cap off at 1 TB as well. But a terabyte is a lot of storage, so as long as you’re not a photography or videography business with hefty RAW files, you should be ok.

Work Methodologies: Browser-Based or Desktop Applications

Both G Suite and Office 365 both offer comprehensive browser-based hubs for document creation, spreadsheets, and presentations. The delineating factor is the availability of desktop applications. Only Office 365 offers desktop applications, and their apps are only available to Business and Business Premium clients, leaving the Business Essentials with browser-based portals.

Some Microsoft Office lifers think that strictly web-based portals mean you cannot access G Suite files if you don’t have an internet connection—but this is not the case. There are a few hoops to jump through to be able to access documents via G Suite without an internet connection, but it’s entirely possible and documents you’re working on without internet automatically save the next time there is a connection. This comes down to personal preference—whether you and your team like to work out of a browser-based portal or desktop applications.

Collaboration: G Suite vs. Office 365

Both G Suite and Office 365 offer extensive collaboration features via the cloud. Microsoft’s desktop apps now allow users to collaborate on documents in real time (in the online or offline version of Word). G Suite (formerly Google Apps Marketplace) used to reign in this region, but Office 365 has done some serious catching up.

The general consensus is that G Suite is a bit simpler for collaboration as Office 365 has a lot of features to wrap one’s head around. Office 365 has been observed to update a tad slower, but each gives businesses a fairly equal bite at the collaborative apple.

So—G Suite or Office 365?

G Suite and Office 365 both give users the ability to access their files wherever they may be. Both include sharing features and the ability to keep files stored locally on your computer, syncing with both the cloud and all devices.

Having trouble deciding which solution is right for your business? Request your free consultation, or call us today at (405) 673-8007.